Swarm visibility

Swarm owners can define the visibility of a swarm. Three visibility options are available.

1. Open

An Open swarm:

  • Is visible and searchable by all users within the organization
  • Includes EXT users
  • Displays a visual information banner below the header image stating:
  • “Visible to all”

In an Open swarm:

  • Any Regular User can invite other users
  • Users can join without approval

2. Internal (Default)

An Internal swarm:

  • Is visible to all Regular Users
  • Is visible to EXT users only if invited
  • Is not publicly visible outside the organization

Any Regular User can invite other users to an Internal swarm.

Internal visibility is the default setting for new swarms.

3. Invite Only

An Invite Only swarm:

  • Is visible only to owners, members, and invited users
  • Does not appear in search results or swarm listings for others

The swarm page displays:

  • A lock icon
  • The text: “Visible to invited experts only”

A lock icon is also shown in swarm listings (e.g., on the homepage).

Invitations to Invite Only swarms can be sent by:

  • Swarm owners
  • Admins (if members of the swarm)

Users can join only by invitation.

Changing Visibility

Swarm visibility can be changed by:

  • Swarm owners
  • Admins

The change is made from the swarm page under:

Edit Swarm Details

Please note:

  • Visibility cannot be changed if the swarm contains comments
  • Comments must be removed before visibility can be modified

Users can delete only their own comments.

Admins can delete any comments.