Permissions

Permission levels and rights

User Roles and Permissions

Skillhive provides six user roles to manage and restrict permissions:

  1. Admin
  2. Regular User
  3. HRD
  4. External Expert (EXT)
  5. EXT Mentor
  6. EXT+

In addition, Intunex has system-level administrator rights (Superadmin).

Admins can manage user roles and permissions in:

Admin Panel → User Management → Experts

Permissions by Role

Level 1: Admin

Profile Information

  • Can view all user profiles.
  • Can edit profile information (excluding skill assessments, email address, and password).

Skills

  • Can view all skills and all assessments.
  • Can add, edit, merge (find & replace), and remove skills from the system.
  • Has access to reports covering all skills and skill assessments.

Swarms

  • Defines available swarm types and creation rights.
  • Can view open swarms, self-created swarms, and restricted swarms where they are members.
  • Can edit all swarm information, including the “official” label.
  • Cannot view the content of restricted swarms (e.g., development discussions) unless a member.
  • Has access to statistical/quantitative data from all swarms, including restricted ones, without access to detailed text content or discussions.

Invitations

  • Can invite and add new users to the system.

System Settings

  • Can modify both personal and global system settings.

Level 2: Regular User

Profile Information

  • Can view all user profiles within the organization.
  • Can edit only their own profile.

Skills

  • Can view all skills and assessments.
  • Can add skills to their own profile and edit their own assessments.
  • Can edit skill descriptions.
  • As a manager, has access to reports for their own team.

Swarms

  • Can view open swarms and restricted swarms where they are members.
  • Can edit their own content.
  • As swarm owner, can edit swarm information (excluding the “official” label).

Invitations

  • Can invite new users according to system settings.
  • Cannot directly add users to the system.

System Settings

  • Can modify only personal settings.

Level 3: HRD

  • Has the same rights as a Regular User.
  • The HRD role allows differentiation of swarm types available specifically to HRD users.
  • For example, training creation rights can be restricted to HRD users without granting Admin rights.

Level 4: External Expert (EXT)

Profile Information

  • Can view basic profile information of other users (name, photo, contact details).
  • Can view full profiles only when acting as the user’s supervisor.
  • Cannot view other EXT/EXT+ profiles unless members of the same swarm.

Skills

  • Can view all skills and their own assessments.
  • Cannot view other users’ assessments.
  • Can add skills and edit their own assessments.

Swarms

  • Can view the title, description, and skills of open swarms and swarms they are invited to.
  • Can view full details of swarms where they are members.
  • Can edit their own content.
  • As swarm owner, can edit swarm information (excluding the “official” label).

Invitations

  • Cannot invite or add new users.

System Settings

  • Can modify only personal settings.

Level 5: EXT Mentor

Profile Information

  • Can view basic profile information of other users.
  • Can view full profiles when acting as the user’s supervisor.
  • Cannot view EXT/EXT+ profiles unless members of the same swarm.

Skills

  • Can view all skills and their own assessments.
  • Can view other users’ assessments only when acting as supervisor.
  • Can add skills and edit their own assessments.

Swarms

  • Can view open swarms and restricted swarms where they are members.
  • Can edit their own content.
  • As swarm owner, can edit swarm information (excluding the “official” label).

Invitations

  • Can invite users according to system settings.

System Settings

  • Can modify only personal settings.

Level 6: EXT+

Profile Information

  • Can view only their own profile.
  • Can edit their own information.

Skills

  • Can view all skills and descriptions.
  • Can view only their own assessments.
  • Can add skills and edit their own assessments.

Swarms

  • Cannot view swarms.
  • Cannot create or join swarms.

Invitations

  • Cannot invite or add users.

System Settings

  • Can modify only personal settings.

Supervisors

Users may have a supervisor relationship assigned, granting supervisor-specific permissions.

Supervisors have access to a “My Team” view, where they can:

  • View team members
  • Download reports
  • Process training applications requiring approval

A supervisor is assigned in the profile under:

Supervisors → Edit (🖊️) → Search Expert → Add

By default, users can assign their own supervisor but cannot assign subordinates.

Admins can assign supervisor relationships for other users.

Supervisor information can also be imported automatically via integration (e.g., Azure AD / Entra ID). In that case, manual editing can be disabled.

Owners

Users may also have ownership rights for swarms (e.g., training pages, development discussions).

Owners can:

  • Edit swarm information
  • Manage swarm visibility

Further details about swarm owners and members are available in the Swarms section.