Deleting and archiving a swarm

How to delete and archiving a swarm?

Deleting a Swarm

A swarm can be deleted by:

• The swarm owner (if they created the swarm)
• An Admin

Deletion is possible only if the swarm contains no comments.

The Delete button is located in the swarm action menu and is visible only to users with deletion rights (owners and Admins).

Deletion Restrictions

• If the swarm contains comments, deletion is disabled.
• All comments must be removed before deletion.

Regular users can delete only their own comments.

Admins can delete all comments.

If an Admin Does Not Have Access

If an Admin does not have visibility into a restricted swarm, deletion requires contacting Skillhive support through the designated organizational contact person.

Archiving a Swarm

In most cases, deletion is not necessary.

A swarm can instead be marked as Completed, which:

• Removes it from active listings (e.g., homepage)
• Moves it to the archive of completed swarms

Archiving preserves all content for future reference.

Marking a Swarm as Completed

A swarm can be marked as completed by:

• Clicking the In Progress status link
• Setting an end date for the swarm

If an end date is defined, the swarm is automatically archived once the date is reached.

Recommendation

Archiving is generally recommended over deletion because:

• Past projects and discussions may be valuable later
• Lessons learned and outcomes can be documented
• Knowledge is preserved

Archiving supports long-term organizational learning.