Creating a Swarm
Swarms are the core collaboration unit in Skillhive. Creating a swarm defines who participates, what content is included, and how the information is shared. Swarms can be created from scratch or from templates. Managers can also create multiple personal swarms at once (bulk creation).
General
Administrators define, per user role, who is allowed to create which swarm types.
Each swarm has at least one main owner. The creator of the swarm automatically becomes the main owner. The owner can add or remove additional co-owners.
More about ownership:
https://www.skillhive.com/kayttoohjeet?ohje=swarm-owners-and-members
A swarm can be created:
- From a template (see https://www.skillhive.com/kayttoohjeet?ohje=templates
- )
- From scratch ("Create new")
Creating a Swarm from Scratch
Click Create new.
From the menu that opens, you will see the swarm types available for your user role.
(See swarm types: https://www.skillhive.com/kayttoohjeet?ohje=swarm-types
)
Swarm Basic Information (Main View)
In the creation view, the following information is completed:
Basic Information
- Creation mode (visible only to managers, see below)
- Link to learning content (only in Learning Content swarm type)
- Learning content type (only in Learning Content swarm type)
- Title (required)
- Description
- Visibility
- Open
- Internal
- Invite only
- (See details: https://www.skillhive.com/kayttoohjeet?ohje=swarm-visibility
- )
- Linked skills
- Selecting and inviting participants
- Invitations can be sent immediately or after creation
- The system suggests participants based on linked skills
- Users can also be searched by unit, job title, location, or manager
Detailed Settings (Left Panel)
The available fields depend on the swarm type.
LEARNING CONTENT
- Trainers
- Start date (required)
- End date (required)
- Registration and cancellation deadline
- Mark as ongoing
- Duration (hours) (required)
- Course type
- Location
- Participant limit (min / max)
- Price
- Mark as official
- Mark as template
GOALS
- Start date
- (If left empty, defaults to the creation date)
- End date
- Mark as ongoing
- Mark as template
Manager Creation Modes
Managers have two alternative ways to create swarms:
1️⃣ Shared Swarm (default)
One shared swarm for all invited users.
2️⃣ Personal Swarms (bulk creation)
Creates a separate, individual swarm for each selected user.
This is especially useful for:
- Performance and development discussions
- Onboarding processes
- Certification workflows
This feature is available in all swarm types but is visible only to managers.
Other users have access only to the shared swarm creation mode.
Copying a Template for Employees
- Go to the main view of the desired swarm type (e.g., Goals).
- Select the template.
- Click Use this template.
- Choose the creation mode (for managers):
- A) Shared swarm
- B) Personal swarms (bulk creation)
- Select users.
- In bulk creation, only members of your own team can be selected.
- Complete any additional required information.
- Save.
- Invite participants if needed.
Important During Creation
When creating a swarm, visibility can be defined immediately in the creation view.