Canonical: https://www.skillhive.com/en/user-guide/swarm-owners-and-members
Language: en
Updated: 2026-09-16
Parent: Skillhive User Guide (https://www.skillhive.com/en/user-guide/skillhive-user-guide)

# Swarm owners and members

> Each swarm has at least one Primary Owner and may have additional Co-owners.
The creator of a swarm automatically becomes the Primary Owner.
Owners have extended management rights compared to regular members.

## Owner Permissions

Owners can:

-   Edit swarm title, description, and details
-   Manage linked content
-   Edit goals and task lists
-   Define swarm visibility
-   Invite members (including to restricted swarms)
-   Download swarm reports

### Owner vs Member

An owner does not need to be a member.

-   If the owner is also a member, they appear in member reports.
-   If they remove themselves as a member, ownership remains, but they are excluded from member lists and reports.

This is useful in HR-related swarms where only employees should appear in reports.

## Managing Owners

### Inviting an Owner

Owners can invite another user to become an owner:

-   Click **Invite Experts**
-   Select **Invite as Owner**

The invited user must accept the invitation.

### Direct Owner Assignment (Admin)

Admins can assign owners directly from the owner management view.

-   No acceptance required
-   Admins may also transfer primary ownership

## Swarm Members

Users who join a swarm are referred to as:

-   Members
-   Experts
-   Participants (in training swarms)

Members are listed in the swarm.

## Joining and Inviting Members

### Joining

-   Open swarms → free to join
-   Internal or Invite-only → invitation required

EXT users:

-   Cannot join restricted swarms without invitation
-   EXT+ users cannot join swarms as members

### Inviting Members

If swarm is:

-   **Open** → any Regular User may invite
-   **Restricted** → only Owners or Admins may invite

Invitation process:

-   Click **Invite Experts**
-   Search user by name
-   Select **Invite to Swarm**

Invited users receive:

-   Email notification (if enabled)
-   In-app notification

### Invitation List

Invited users appear in the invitation list until they accept.

After acceptance, they move to the member list.

### Direct Member Addition (Admin)

Admins may add members directly using:

-   **Add to Swarm**

No notification is sent.

## Revoking an Invitation

If the invited user has not joined:

-   Owners or Admins may revoke the invitation
-   Once revoked, the user can no longer join using that invitation