Canonical: https://www.skillhive.com/en/user-guide/permissions Language: en Updated: 2026-09-16 Parent: Skillhive User Guide (https://www.skillhive.com/en/user-guide/skillhive-user-guide) # Permissions > Permission levels and rights # User Roles and Permissions Skillhive provides six user roles to manage and restrict permissions: 1. **Admin** 2. **Regular User** 3. **HRD** 4. **External Expert (EXT)** 5. **EXT Mentor** 6. **EXT+** In addition, Intunex has system-level administrator rights (**Superadmin**). Admins can manage user roles and permissions in: **Admin Panel → User Management → Experts** # Permissions by Role ## Level 1: Admin ### Profile Information - Can view all user profiles. - Can edit profile information (excluding skill assessments, email address, and password). ### Skills - Can view all skills and all assessments. - Can add, edit, merge (find & replace), and remove skills from the system. - Has access to reports covering all skills and skill assessments. ### Swarms - Defines available swarm types and creation rights. - Can view open swarms, self-created swarms, and restricted swarms where they are members. - Can edit all swarm information, including the “official” label. - Cannot view the content of restricted swarms (e.g., development discussions) unless a member. - Has access to statistical/quantitative data from all swarms, including restricted ones, without access to detailed text content or discussions. ### Invitations - Can invite and add new users to the system. ### System Settings - Can modify both personal and global system settings. ## Level 2: Regular User ### Profile Information - Can view all user profiles within the organization. - Can edit only their own profile. ### Skills - Can view all skills and assessments. - Can add skills to their own profile and edit their own assessments. - Can edit skill descriptions. - As a manager, has access to reports for their own team. ### Swarms - Can view open swarms and restricted swarms where they are members. - Can edit their own content. - As swarm owner, can edit swarm information (excluding the “official” label). ### Invitations - Can invite new users according to system settings. - Cannot directly add users to the system. ### System Settings - Can modify only personal settings. ## Level 3: HRD - Has the same rights as a Regular User. - The HRD role allows differentiation of swarm types available specifically to HRD users. - For example, training creation rights can be restricted to HRD users without granting Admin rights. ## Level 4: External Expert (EXT) ### Profile Information - Can view basic profile information of other users (name, photo, contact details). - Can view full profiles only when acting as the user’s supervisor. - Cannot view other EXT/EXT+ profiles unless members of the same swarm. ### Skills - Can view all skills and their own assessments. - Cannot view other users’ assessments. - Can add skills and edit their own assessments. ### Swarms - Can view the title, description, and skills of open swarms and swarms they are invited to. - Can view full details of swarms where they are members. - Can edit their own content. - As swarm owner, can edit swarm information (excluding the “official” label). ### Invitations - Cannot invite or add new users. ### System Settings - Can modify only personal settings. ## Level 5: EXT Mentor ### Profile Information - Can view basic profile information of other users. - Can view full profiles when acting as the user’s supervisor. - Cannot view EXT/EXT+ profiles unless members of the same swarm. ### Skills - Can view all skills and their own assessments. - Can view other users’ assessments only when acting as supervisor. - Can add skills and edit their own assessments. ### Swarms - Can view open swarms and restricted swarms where they are members. - Can edit their own content. - As swarm owner, can edit swarm information (excluding the “official” label). ### Invitations - Can invite users according to system settings. ### System Settings - Can modify only personal settings. ## Level 6: EXT+ ### Profile Information - Can view only their own profile. - Can edit their own information. ### Skills - Can view all skills and descriptions. - Can view only their own assessments. - Can add skills and edit their own assessments. ### Swarms - Cannot view swarms. - Cannot create or join swarms. ### Invitations - Cannot invite or add users. ### System Settings - Can modify only personal settings. # Supervisors Users may have a supervisor relationship assigned, granting supervisor-specific permissions. Supervisors have access to a **“My Team”** view, where they can: - View team members - Download reports - Process training applications requiring approval A supervisor is assigned in the profile under: **Supervisors → Edit (🖊️) → Search Expert → Add** By default, users can assign their own supervisor but cannot assign subordinates. Admins can assign supervisor relationships for other users. Supervisor information can also be imported automatically via integration (e.g., Azure AD / Entra ID). In that case, manual editing can be disabled. # Owners Users may also have ownership rights for swarms (e.g., training pages, development discussions). Owners can: - Edit swarm information - Manage swarm visibility Further details about swarm owners and members are available in the Swarms section.