Canonical: https://www.skillhive.com/en/user-guide/certificates
Language: en
Updated: 2026-09-16
Parent: Skillhive User Guide (https://www.skillhive.com/en/user-guide/skillhive-user-guide)

# Certificates

> The Certificates feature is used to manage internal and external qualifications and competence credentials.

## Creating a New Certificate

Administrators define in Swarm settings which user roles are allowed to create certificates.

Typically, creation rights are restricted to administrators.

A new certificate can be created:

-   Using **Create New**
-   By copying an existing template

## Marking a Certificate as Official

-   Only **administrators** can mark a certificate as official.
-   An official certificate can only be added to a user by:
-   the certificate owner, or
-   an administrator.

## Adding a Certificate to a User

Regular users can add open (public or internal) certificates to their own profile:

1.  Click **Add to my certificates**
2.  Define validity start and end dates

If no dates are modified:

-   The start date defaults to the moment of addition
-   The end date remains empty (valid until further notice)

Administrators can add certificates to other users and define validity dates.

## Inviting Users to a Certificate

Administrators and certificate owners can:

-   Send invitations to users
-   Invited users can add the certificate to their profile
-   Validity dates are defined during the addition process

## Checking Validity Information

Validity dates can be reviewed:

-   On the certificate page
-   From the Experts list
-   By opening detailed user information

## Editing Validity Information

Administrators and certificate owners can edit validity dates for certificate members.

## Searching by Certificate

On the Experts page, users can search by certificate.

The search shows:

-   Users who have added the certificate to their profile

Currently, the search does not distinguish:

-   Whether the certificate is valid or expired

## Reports

Current certificate reports show:

-   The date when the certificate was added

Validity status is not yet included in reports.

## 🔄 Upcoming Improvements

The following enhancements are on the roadmap:

-   Expiring certificate indicators in reports
-   Notifications for expiring certificates
-   Clear validity status (Valid / Expired) displayed on:
-   Profile pages
-   Expert search results